Verify the Supplier Before You Approve the Order
Use the legal entity, certificate holder, physical sample, written specification and project-specific test scope—not a generic factory claim—to decide whether a party-supplies supplier is ready for onboarding.
Supplier Evaluation Checklist · Updated August 2026 · By Damai Party Sourcing Team
Use this checklist to evaluate any party-supplies supplier—including Damai Party—against documents and project-specific evidence.
1. Legal Entity and Commercial Control
- Business license name matches quotation and payment beneficiary
- Supplier explains which processes are in-house or subcontracted
- Written specification controls product, packaging and revisions
2. Factory and Management Evidence
- Current quality-management and social-compliance evidence
- Certificate owner, scope, issue/expiry dates and verification source
- Factory walkthrough or third-party audit when required
3. Product Compliance
- Reports match the submitted sample, material and intended use
- Destination-market requirements are reviewed before quotation
- Testing gaps are identified rather than hidden behind blanket claims
4. Sampling and Quality Control
- Physical sample method, cost and timing are stated per project
- Artwork, dimensions, materials and packaging are approved in writing
- Incoming, inline and final inspection responsibilities are defined
5. Delivery and Problem Resolution
- Lead time is based on the final configuration and material status
- Peak-season capacity and subcontracting are disclosed
- Corrective-action and claim handling are documented
Red Flags
- Legal entity differs across certificates, quotation and bank account
- Supplier claims every product is certified without matching scope
- Fixed MOQ or lead time is promised before the specification is reviewed
- Physical sampling or inspection is discouraged
- Trademarked artwork is offered without authorization
How Damai Party Can Be Verified
Jinhua Damai Craft Co., Ltd. provides FSC Chain of Custody CN23/00004410, ISO 9001:2015, a current amfori BSCI monitoring summary and sample-specific reports with their actual scope. Buyers may request project-matched evidence and discuss third-party inspection. No Sedex membership, retailer authorization or blanket product approval is claimed without current supporting evidence.
Review manufacturing and quality controls → · Review verified evidence →
Ask a Supplier Verification Question →
Planning a custom paper tableware program?
Compare the buyer requirements that affect samples, MOQs, printing, packaging and landed-cost discussions for each core item:
- Paper plate specification and U.S. sourcing checklist
- Paper cup specification and U.S. sourcing checklist
- Paper napkin specification and U.S. sourcing checklist
Review real sample and product photography before confirming a product-specific physical sample, packaging and evidence plan.
Request samples and a wholesale quote when you have a target quantity, market and customization route.
Evidence to Collect Before Supplier Approval
| Gate | Evidence to request | Do not approve when |
|---|---|---|
| Legal and payment | Business license, quotation entity and beneficiary match | Entity names conflict without a documented explanation |
| Factory and scope | Site evidence, in-house/subcontracted process list and current audit scope | A trading or subcontracting role is concealed |
| Product and compliance | Material specification, intended use, destination market and sample-matched reports | A company certificate is presented as blanket SKU approval |
| Sample and quality | Physical sample, artwork, dimensions, packaging and inspection plan | Bulk production is requested before written approval |
| Commercial control | Project MOQ, quotation assumptions, lead-time basis and corrective-action route | Fixed promises are made before configuration is known |
Check Damai Party Against the Same Standard
Review the holder, site, validity and scope of available certificates, then identify which product-specific test or inspection evidence is still required for your program.